How to Write a Letter to a Judge
Prior to your sentencing, you may have friends and relatives write letters of support to the judge which the judge will consider in imposing sentencing. Because of the sentencing guidelines, the judge does not have a great deal of discretion as to your sentence, however, at times strong letters of support can influence a judge to sentence a defendant at the low end of the guideline range. I have enclosed a letter and an outline you can provide to any person you ask to write character letters on your behalf.
In addition to letters of support, the judge will allow up to three character witnesses to address the court at sentencing. If you would like to present character witnesses to the court at sentencing, please discuss this matter with your Dallas Criminal Attorney as it gets closer to the sentencing date. As always, if you have any questions, please don’t hesitate to contact me.
Very truly yours,
January 1, 1990 To: Friends and Family of Insert 1 From: F. Clinton Broden
Re: Letters to the Judge in connection with Insert 2′s sentencing
As you know, Insert 1 will be facing sentencing before United States District Judge Insert 3 in connection with his guilty plea to Insert 4. The sentencing is currently scheduled for Insert 5. Some of you may be thinking of writing a supportive letter about Insert 2 to the Judge in an effort to help Insert 2 receive the lightest possible sentence. The purpose of this memorandum is to advise you of the proper manner of doing this in terms of when and where to send the letters, proper manner of addressing the Judge, and some do’s and don’t’s about content.
The letter (but not the envelope) should be addressed to:
Honorable Insert 3
United States District Judge
1100 Commerce Street
Dallas, TX 75242
The proper manner of addressing the Judge is “Your Honor” or “Dear Judge Insert 6.” The letter should refer to Insert 2 by name either between the address and the salutation or in the first sentence. The letter should also contain your return address and the date. Generally, the letter should be between one and three pages long.
As to content of the letter, we want to be able to show the Judge the many positive aspects of Insert 2′s character and background. Attached to this Memorandum is a brief outline that you can use to help you with your letter. Of course, it is important that you write your own letter in your own words. You should identify in the letter how you know Insert 2 and for how long. It might be good to include, from personal experience, a specific and heartwarming example of Insert 2′s generous, kind, and/or loving character. A more general letter about a lengthy and positive relationship in which Insert 2 has been a trustworthy and caring friend or family member is also helpful.
In contrast, it would not be useful to declare that Insert 2 is or must be innocent or to express resentment as to his treatment by the government or the Judge; there is always a risk that such sentiments will be attributed to him and be held against him. Likewise, remember that Insert 2 is accepting full responsibility for having done things he should not have done, which he acknowledges were illegal, and which he knew or should have known at the time were wrong. Some indication that you recognize the same, but still have the high opinion of him that you have, can be helpful. So as you can see, the focus should be on Insert 2 as a person, and not on any feelings as to his guilt or innocence, about whether someone else is really to blame for what has happened to Insert 2, or about the criminal justice system in general.
Very important: Please make sure that you DO NOT MAIL YOUR LETTER DIRECTLY TO THE JUDGE — MAIL IT TO MY OFFICE (at 2600 State St, Dallas, TX 75204). This is critical because, although you of course will include in your letter only what you consider to be information that will be helpful to Insert 2 at sentencing, there is always a possibility that someone may unintentionally include something that could actually be harmful. Before I send a letter to the Judge, I need to check it in light of my experience so that I am confident that we submit only potentially helpful material. In addition, I will want to submit all the letters to the Judge at one time in an organized way. I cannot do this if the letters don’t all go through me.
It is also very important that I receive your letters no later than two weeks prior to sentencing so that I can review them, suggest changes if necessary, receive any revised letters, and organize them all as part of a cohesive sentencing package for Insert 2 that I can submit to the Judge in advance of the sentencing date.
Thank you all in advance for your help and support to Insert 2 in this important time.
Honorable Insert 3
Return Address United States District Judge Date
1100 Commerce Street
Dallas, TX 75242
Re: Insert 1
I. Relationship: a. In what capacity do you know Insert 1?(i.e. relative, friend, spouse)
b. How long have you known him?
c. Feelings for Insert 2 (Important to show love, friendship, respect)
II. General statement of support:
a. Do you understand the trouble Insert 2 is in?
b. Have you talked with him/her about their trouble?
c. Are you able to help them in any way? (Place to live, job, other support)
III. Statement on character:
a. What good things can you say about Insert 2.
b. Mention character traits (honesty, courage, love, etc. and examples)
c. Offer any personal experiences or insights that may help the Judge understand Insert 2′s true character.
a. Express to Judge in your own words how Insert 2 knows he has done wrong, regrets doing what he did, and wants to go forward with his life.
b. Because probation is a possibility in this case, it is Insert to tell the Judge that you do not think society would benefit from sending Insert 2 to jail and that a prison sentence would be detrimental to all concerned. It is important to explain why you think this.
INSERT 1: (Defendant’s full name)
INSERT 2: (Defendant’s first name)
INSERT 3: (Judge’s full name)
INSERT 4: (Offense)
INSERT 5: (Sentencing date)
INSERT 6: (Judge’s last name)
Probation Eligible (IVb) ________Yes ________No